All Ohio Chapter Executive Council
Meeting Minutes
May 19, 2004
Members Present: John Clark, Mark Wilson, Jennifer Fish, Dennis DeWeese, Steve Hall, Doug Zehner, Duane Wood, Sean Browning. Members Absent: Robert McCall

The meeting was called to order by President Mark Wilson at 9:40.

Additions to Agenda: Job description for Treasurer

Secretary's Report:

* The minutes of the April 21, 2004 Executive Committee minutes were approved with one correction. Motion by Dennis DeWeese, seconded by Jennifer Fish, approved. ACTION Steve Hall will forward the approved minutes to Nathan Watermeier for posting on the AOC-SWCS web site. A statement at the end of the minutes will note when they were reviewed and approved by the Executive Committee. This will be the standard procedure for future minutes.

Treasurer's Report:

* The Treasurer's report for January 2004 to May 2004 was presented in a handout by Robert McCall. Motion to approve by Dennis DeWeese, seconded by Steve Hall, approved.
* Mark Wilson recommended that the 2002 budget be updated to reflect current projections before any action is taken by the Executive Committee. ACTION Robert McCall and Jennifer Fish will revise the most recent budget to reflect 2004-2005 projections, and present it to the Executive Committee at the next meeting.

* Status of Bank Accounts- ACTION- Jennifer Fish and Robert McCall will transfer the three bank accounts (Operating, Scholarship, and Envirothon) to a bank with competitive rates that is convenient for SWCS needs by the June meeting. As of today, Jennifer Fish, Robert McCall and Jim Bennett are signatories for SWCS accounts.

* Confirm Receipt of Ohio Farm Bureau Federation donation- ACTION Mark Wilson will write letter to Larry Antosh with thanks for resending their donation that was apparently lost. ACTION- Mark Wilson will send out a digital SWCS logo to all Executive Committee members for official use.

* Filing of required tax forms to the Ohio Secretary Of State-ACTION- Robert McCall and Dennis DeWeese will research when the required forms were filed in the past, and set schedule for timely submission so that AOC-SWCS will maintain its 501(c)3 status without penalty. The schedule for future submissions will maintained by the Treasurer, with oversight by the Secretary (bylaws).

* 2004 Voluntary Contributors at the Annual Meeting - A list of those who contributed is not readily available, but will be researched for official recognition in the immediate future.

* ACTION By July meeting Robert McCall will have a Treasure's job description ready for review by the Executive Committee.