Blue:
Motion
Red: Responsibilities
1. Members Present: Lloyd Owens, President; Norm Fausey, Past-President;
Brent Sohngen, Secretary; Dennis DeWeese, At-Large Council
Member; Dave Libben, At-Large Council Member; Sean Browning,
Newsletter Editor; John Clark, Counselor to the Executive
Council; Doug Zehner, member-at-large elect.
- Doug
Zehner was welcomed to the meeting as the member-at-large
elect. Doug is the assistant State Conservationist for Operations
(USDA-NRCS).
2.
Call to Order and Minutes:
President Owens called the meeting to order.
- The Executive Council Meeting minutes from December
12, 2002 were reviewed. Norm Fausey moved to accept the corrected December
minutes, seconded by Dave Libben. Motion carried.
3.
Treasurers Report: A written treasurer’s report was provided by Jim Bennett.
·
Operating: $3,648.74.68;
Scholarship: $13600.88; Envirothon: $5,293.02.
·
Jim also provided
a written preliminary budget for the upcoming year (2003). Do
not have a full accounting of the annual meeting at this point
so difficult to budget for that.
·
Dennis
Deweese moved to accept the preliminary budget. Dave Libben
seconds. Motion carried.
·
It was noted that
the donation to the Envirothon was not made yet.
·
Dave
Libben moved to accept the treasurers report. Seconded by Norm
Fausey. Motion carried.
4.
GIS conference: Sean Browning reported for Nathan Watermeier.
- Website
is up and running. Organizing committee has finalized costs,
and they are currently finalizing the advertising for the
conference.
5.
The 2003 Winter (Annual) Meeting:
Jennifer Fish sent a fax providing a report. Please see fax for
full report (attached).
- Dates
for meeting are March 4-5, 2003 in Columbus.
- Registration
deadline February 15.
- Jennifer
will provide information on the program to Sean for the newsletter
as soon as possible.
- John
Clark raised the issue that there seems to be some unease
with the annual meeting, particularly with the links between
the AOC and the other organizations running the meetings.
As an example there seem to be different time-frames for getting
information together regarding agendas, etc.
- In
2001, we obtained approximately $800 in profit from the
annual meeting. For the 2002 meeting, the accounts are not
settled to date. Need to obtain additional information
from the conference organizers from different organizations.
- Resolution:
Not a clear resolution at this point, but Dennis and Lloyd
indicated that they will discuss some of the concerns AOC
has with individuals who organized he conference last year.
6.
Newsletter: Sean Browning reported
·
Sean has a draft
of the newsletter. State is strong. Right now, waiting on the
agenda for the annual meeting.
·
If we increasedfrom
a 4 page newsletter to 8 pages, we would approximately double
costs. Current costs for the 4 page newsletter are around $220
for printing and mailing.
·
Sean is working
on getting a corrected bill for the last newsletter.
·
Do we need a separate
form for voluntary contributions made to the organization?
The group consensus was that we do not need a separate form.
We should include a slot for voluntary contributions on the
registration form for the annual meeting.
·
John Clark raised
the issue about whether we should include the membership roster
in the newsletter or whether it should be distributed at the
annual meeting. Dave Libben moves
that we have the most up to date membership roster available
to be distributed at the annual meeting, and that we make it
available for the members to obtain by mail. We should also
note on the website that the membership roster is available
upon request. Norm Fausey seconds. Motion carries.
·
Brent
will check with Ankeny to make sure that John Clark’s email
address is correct.
6.
Chapter Awards Committee:
Norm Fausey provided a committee report in the form of minutes
from their meeting on December 20, 2002 (see attached).
- The
awards committee recommends two additional awards be developed
by the organization:
- Young
Conservationist Award (someone within 5 years of beginning
a conservation related job in Ohio)
- Impact
Award for Conservation of Natural Resources in Ohio
- Norm
requests that the executive council takes a look at this and
considers whether they would approve an additional award.
- Norm
moves that the executive committee accept the report of the
awards committee nad that they plan to have an agenda item
on the next meeting to further discuss the proposals for new
awards made by the committee. Dennis seconds and also amends
the motion to commend the committee on their work. Motion
carries.
- Several
executive council members suggested that this is a good way
to raise the visibility of the organization.
- Norm
provided information on awards given out historically by the
chapter or the international organization to individuals in
Ohio.
- Sean
will check with Mark Tucker to find out whether newsletters
from 1997 – 2000 are availalble electronically or elsewhere
to try to find additional information on awards during those
years.
- Norm
would like to obtain the information from Jennifer on the
lists of individuals who volunteered for positions on committees
so that he can potentially expand the awards committee.
- Norm asks the executive council to consider who is going
to be in charge of giving the awards out at the annual meeting?
Lloyd will contact Jennifer to discuss who will
give the awards out.
7.
Membership Committee:
- Lloyd
emailed Dot Riley to see if we can purchase a display board
for the annual meeting. Has not gotten a response yet.
8.
Fundraising Initiative
- Norm
moves to accept the report submitted by Brent last time. Dennis
seconds. Motion carries.
9.
By-Law Revision Update
- Lloyd
went through the revisions from last year.
- Dennis
advises that we go through the by-laws at some point with
the entire executive council. There seemed to be general
agreement that the organization move forward with this.
10.
Additional Items:
Next
Meeting Time. February 5, 2003; Backup date February 4, 2003. Meeting
adjourned 11:42:09 am.
